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A common seal has been used for years and it holds great importance especially in doing formal business.

A common seal is best known as a tool that is used to authorize documents that are going to be executed or issued by a company. It was mandatory, but now in many countries, it is no longer a must. The use of a common seal can now be replaced by the signature of the company directors.

However, it doesn’t mean that a common seal is no longer useful. It still can prove its worth in several ways, and in this article, you will find out about them.

1. Give off the right impression

By using a common seal to complete the look of the document your company issue, it will give off a more professional image and it results in a more elegant-looking deed. The recipient of the document is highly likely to be more impressed by this small attention paid to the job done by your company rather than a document that is only signed. A common seal makes a document feels more proper and important.

2. Avoid mistakes in executing documents

Adding the common seal emboss last helps you to remember to check everything on the document before it is finalized. This means you will be more alerted to pay attention to any possible mistakes, from small errors such as in typing, or even greater ones regarding the content or whatever agreed upon the document. Before you use the company seal, you must always remember to make sure that everything is mistake-free so that there won’t be any misunderstanding or complication happen because of the mistake that is overlooked.

3. Substitution upon certain events

A company director is a busy figure in a company. Thus, there are sometimes occasions where they are not present in the office. Now, what if during that time, a document needs to be issued urgently? The signature of the company director can be substituted by a common seal and assisted by the secretary. It is convenient as it doesn’t make the director needs to return only to sign documents. Thus, a common seal is proven to be beneficial in such situations.

4. International business

Several countries indeed no longer require a common seal to authorize and issue their documents. However, there are some countries that still do deem common seal to be important. It is not impossible that perhaps your company will be able to have a chance to work with a company from such country. Thus, your company must be able to provide your common seal as a way of doing business with them so that the documents necessary to seal the deal can be approved legally by overseas courts and lawyers.

In order to acquire a common seal, you can find a seal manufacturer or a printing service that have the option of common seal making. Each usually has different prices depending on the quality they can provide, so you must choose carefully and opt for the best you can get.

Do you wish to make your company vision and objective in reality? Do you think that you have all sorts of resources to do so? Do you have a company secretary? If you say yes to all these questions, then you are not so far from your goals. However, if you have not a secretary to handle your business tasks, then it is quite doubtful to make your business a profitable one. Keep in mind that one of the best ingredients required to make your company objectives happen is having excellent and knowledgeable people with you.

Almost all the business owners make a big mistake in this regard and feeling sorry afterward. If your business is in Singapore, then you should first fill up the office secretary post to stand out from the massive crowd. Already established company does not confront any issues in hiring a secretary. In the case of startup or offshore business, hiring someone specially to handle administrative tasks is quite expensive. However, there are no chances of worrying about anything when you have the option of outsourcing company secretary service. In this service, you can get the best quality of secretary service at an affordable price.

Responsibilities of the company secretary

When you hire the corporate secretary service, experienced professionals will handle the following tasks and do their best in everything to achieve your business goals.

• Prepare and file the company’s annual return
• Manage directors and shareholders registrations
• Prepare minutes of board meetings/annual meetings and agenda
• Verifying company registration
• Maintain the constitutional book
• Receiving all the government mail with the registered company address
• Communicating with shareholders and paying interest/dividend
• Offering professional advice and guidance

Benefits you can avail from company secretary service

Top private limited companies in Singapore offer company secretary services. When you hire their service, you will enjoy numerous benefits. The first benefit you get from their assistance is eliminating the need for internal training to on the in-house secretary. It means you need not spend time and resources to groom their skill based on your needs. Additionally, you need not make them understand all the ins and outs of the requirements of the Singapore market. Since they know the ways to deliver the best quality result, you can get their assistance quickly.

Apart from saving time, you can even save more money because you need not spend anything on internal employee training. Hire the experienced person and stay away from incentives, insurances, and much more benefits. The professional secretary service can save you these costs because they charge only an annual fee. In some case, the first-year service is entirely free. Another great benefit of hiring their service is getting fast service. As they are strict on the deadlines and used to keep promises, you can expect the best service from them, which make your business travel in the right and success path. They also have the talent to handle all sorts of situations, which includes both expected and unexpected ones.

Using the service of a print shop or printing service is the most used alternative in creating printed goods such as name cards, flyers, banners, posters, stickers, and many others.

In this article, we are going to focus on the things that you must consider and prepare before you submit your design of name card to be printed by the printing service of your choice. It is to make sure that your design is correct and you can earn the best result possible from the process of name card printing from Kiasuprint.

1. Text and Graphics

Pay attention to the cutline. The design of your card must have the text and artwork positioned at the very least 1/8 inch away from the card edges to avoid getting your text or image getting trimmed during the process of card cutting.

2. Bleeds

To simply put it, bleed is the border that surrounds your card. This part will be trimmed off during the card trimming process, so you must pay attention to this part. Make sure that the original design file includes bleeds for the trimming process and export the file into PDF to avoid changes from occurring. You should ask the bleed size requirement to your printing service if you are unsure how much space do you need to spare for this aspect.

3. Backgrounds and Borders

If you’re doing the design from scratch, meaning that you are using a custom background or border for your name card design, you have to make them go over the edges of the card slightly to avoid the clear part to appear upon the name card printing result.

5. Name Card Resolution

You may insert images onto your name card. It is important to make sure that the images inserted into the design of your name card is in high quality to avoid a bad outcome in the end, such as having jagged edges or fuzzy image. The recommended resolution for images is at least 300 dpi. A little tip to make sure that your image is in the right quality is by zooming in up to 600%. If it looks fine upon the enlargement, then it can be used and will result well.

6. Colors

There are slight differences between the colors displayed on your monitor as you design your card and the colors that are used by your printer to produce colors. The colors on your monitor is a mix of three color components, which are red, green, and blue, known as the RGB color scheme. Meanwhile, printers use a different set of color components, which are the cyan, magenta, yellow, and black, known as the CMYK color scheme. Due to this difference, try to avoid using too bright colors, because there might be differences in the result after the card is printed compared to the one displayed on the monitor screen.

Nowadays, there are options for choosing a design from an existing template. This is much easier especially for beginners, and you don’t have to worry much about the small details such as bleeds and others. If you are not very adept in designing using advanced software, this alternative is probably best for you.